VibeVite – Event Creation & Management Help Guide

1. Home Page Overview

Recent Events

• The Home page displays a list of your recently created events.

• Click on any event card to open the Event Page.

Event Options (3-Dot Menu)

Each event card includes a 3-dot menu with the following options:

• View
  Opens the Recorded Event Page, where you can see:

  • Invitee details

  • Share details

  • Submitted/recorded videos

• Edit
  Opens the Edit Event Form, allowing you to:

  • Update event details

  • Modify invitees

  • Change dates, reminders, or event settings

Default Occasion Templates

• The Home page also shows default occasion cards (Birthday, Farewell, Baby Shower, etc.).

• Clicking any occasion card directly opens the Create Event page with the selected occasion pre-filled.

2. Create New Event

You can create a new event in two ways:

1. Click Create New Event and select an occasion

2. Click a default occasion card from the Home page

3. Event Creation Form

3.1 Upload Event Image

• Upload a banner image for the event

• Select a background color for the banner

3.2 Event Details

Fill in the following details:

• Occasion Type (Birthday, Farewell, Baby Shower, etc.)

• Event Title

• Host Name

• Host Phone Number

• Alternative Phone Number (optional)

• Custom Message (shown to invitees)

• Video Response Duration (select from dropdown)

3.3 Event Mode

Select the event mode:

• Virtual Event
  No address details required

• Physical Event 

• When selected, the following address fields appear:

  • Venue / Address

  • City

  • State

  • Pincode

• Only Video Respons

3.4 Date & Time

• Event Date & Time

• Video Submission Due Date & Time

3.5 Reminder Settings

• Configure reminder notifications (if required)

• Reminders are sent automatically to invitees before the due date

4. Add Invitees

You can add invitees using either method below:

Option 1: Add Manually

Enter guest details one by one:

• First Name

• Last Name

• Email Address

• Phone Number

Option 2: Upload CSV File

• Upload a CSV file containing bulk guest details

• Supported fields:

  • First Name

  • Last Name

  • Email

  • Phone Number

5. Send Invites

• Click Send Invite

• The system will:

  • Save the event

  • Send email invitations to all invitees

Each email includes:

• Event details

• A unique invite link for video submission

6. Event Page

Once an event is created, clicking it opens the Event Page, where you can:

Guest Management

• View the complete guest list

• Track RSVP status

• See who has uploaded videos

• Resend invites to pending guests

Share Event Link

• Share the event via:

  • Email

  • WhatsApp

  • Other messaging platforms

A predefined message is shown automatically while sharing.

7. Video Responses

Viewing Submissions

• All submitted videos appear under the event

• Preview each video directly from the Event Page

Arrange Videos

• Select the required videos

• Rearrange video order using drag and drop

8. Video Compilation

• Click Compile

• The system stitches all selected videos into one complete video collage

• The final compiled video is saved under the event

9. Share Message Template

When sharing the invite link, the following predefined message is shown:

Share Message:

Hi [First Name],

You've been invited to contribute a video message for [Recipient Name]'s [Occasion Type]!

📅 Event Date: [Event Date]

🎥 Submit your video before: [Due Date]

🔗 Your Invite Link: [Unique Link]

Just click the link, RSVP, and upload your message. It's quick and easy!

Thanks for being part of this surprise!

10. Summary

With VibeVite, you can:

• Create personalized video events

• Invite guests easily

• Track RSVPs and video submissions

• Compile videos into a beautiful memory collage

• Share the final video with friends and family

For any additional help, visit the Help Center or contact VibeVite Support.

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